A DOT audit does not have to be a stressful experience if your organization has taken steps to prepare for the process. Wisconsin Drug Testing Consortium(WDTC), an accredited Certified Third Party Administrator (C-TPA), assists companies with DOT mock audit training as part of the preparation process.
Compiling appropriate paperwork is the primary task in a DOT mock audit. Items as basic as proof of insurance and a current copy of the federal motor carrier safety regulations(FMCSRs) are a good place to start. WDTC can also answer questions about drug testing hair or urine, and its random drug testing services in Wisconsin and Upper Michigan.
Documentation to collect for a DOT mock audit
There is a long list of items you should have in hand for a DOT mock audit, including your company’s accident register for the previous 12 months and all accident reports for recordable accidents over the past three years. These reports should include fatalities, injuries treated away from the scene, and any tow-aways due to disabling damage.
Your driver qualification file should include:
- Driver applications
- 10-year employment history for CDL drivers
- Previous employer histories (3 years)
- Previous employer drug and alcohol checks (2 years)
- Current medical cards and certificates
- Copy of CDL or road tests for non-CDL drivers
- Annual driving record from state agency (3 years)
- Annual review of driving record
- Annual certification of violations, completed by the driver
Alcohol and controlled substances testing documentation is another major component of DOT mock audit preparation. This includes pre-employment, random program, and post-accident test results.
Reasonable suspicion training for supervisors should be documented, and drivers must have a minimum of six follow-up tests in the first 12 months following a positive test result.
Contact Wisconsin Drug Testing Consortium with questions or to schedule a DOT mock audit for your organization.
About Wisconsin Drug Testing Consortium
Wisconsin Drug Testing Consortium is an accredited, Certified Third Party Administrator (C-TPA), and specializes in Consortium Management; a variety of drug testing methods, including urine, hair and fingernails; post-accident testing; pre-employment drug tests; criminal background checks; supervisor training programs to keep employees compliant with DOT regulations; pre-employment DOT physicals; and paternity DNA testing. Headquartered in Green Bay, WDTC also has offices in Appleton and Madison, Wisconsin, and Escanaba, Michigan. Call 888-784-8842or visit www.widrugtesting.comfor more information.
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