Records Storage, Document Scanning and Data Backup – ARMS Does it All

Records Storage, Document Scanning and Data Backup – ARMS Does it All

ARMS Provides Document Management in Green Bay and Northeast Wisconsin

document management Green Bay ARMSDE PERE, Wis. – For over 30 years, ARMS (Automated Records Management Systems) has been providing off-site storage, data protection, and document management in Green Bay and greater Northeast Wisconsin communities. Medical, insurance, human resources and financial industries are among the many that have benefited from the services of ARMS.

Off-site records storage is the beginning of the ARMS document management path. The large ARMS records center is an organized and secure location for storing your documents for 24/7 access. Keeping your documents offsite is an essential way to prevent total data loss in disaster situations. Apart from opening up space in your office, ARMS off-site storage provides security against environmental damage and theft. The concrete and steel storage facilities are electronically monitored 24/7. Data is stored in a 4-hour-fire-rated, climate-controlled vault, equipped with heat and smoke sensors and fire systems.

Physical documents are fragile. A fire or theft can end up with your data being lost forever. The next step on the ARMS document management path is data backup. ARMS offers flexible and scalable solutions to protect documents and optimize productivity which include scanning and digitizing documents and other media. Anyone will tell you, it is important to have multiple copies of documents in multiple locations to help recover from loss. Not only that, but document scanning and backup can offer quick and efficient access to your data that the old on-site bay of file cabinets cannot. No more hours of thumbing through files, sorting through documents or trying to find out if this is really the document you are looking for. Instead, the information is recorded into a database and instantly accessible from your office at the click of a mouse through cloud-based software. The documents are scanned, tagged, categorized and archived.

Aside from document scanning, storage and backup, document destruction can be a crucial part of document security. This is the last step along the ARMS document management path. Tax forms, business receipts, medical records and more are all examples of documents that need to be properly shredded and disposed of for security purposes. For these and many other document destruction needs, ARMS offers mobile shredding that comes to your business. Overseen by NAID (National Association for Information Destruction) certified professionals, your sensitive documents are placed in the mobile shredder and destroyed. This is a HIPAA and PCI compliant process from the beginning collection to the issuing of a certificate of destruction. “Proper handling and destruction of your’s and your customer’s data is so important,” says Eric Haas, president and CEO of ARMS. “It’s a legal requirement. The effects of improper disposal could be catastrophic.”

In the same vein as document destruction is hard drive and media destruction. ARMS has a process of hard drive destruction that physically demolishes the device with over 50,000 pounds of force, rendering the devices completely unreadable. There is also specialized equipment for disintegrating micro-media such as microfilm, microfiche and aperture cards. Both processes are NAID AAA certified.

As you can see, ARMS provides full-service information management services from start to finish. The company maintains a secure environment for confidential records and materials. They are fully compliant with HIPAA-HITECH, SOX, GLB and FACTA and pledges service with the highest level of security and compliance. In addition, ARMS is an active member in national associations including ARMA, NAID, PRISM and NRC which keeps them up-to-date with best practices to properly serve their customers.

The company has offered and consistently maintained high-quality services and nurtured long-lasting relationships with customers, employees and vendors for years. ARMS provides full-service information management services. In addition to document management, ARMS provides mobile shredding, destruction of documents and records storage. They are NAID certified to take care of your sensitive documents. For more information about how ARMS can help your company, please call 877-764-2767.

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